The regular meeting of the Baxter City Council was called to order on Monday, June 9, 2008 at 6:06 p.m. in the Council Chambers of City Hall by Mayor ProTem Bryan DeJong. Council members present were Paul Geilenfeldt, Larry Hesson, Monte Kinzel, and Kelly Milligan. Mayor Stephen C. Smith was absent.

Kinzel moved to approve the Agenda. Hesson seconded. Motion carried, all ayes. Hesson moved to approve Minutes of the regular and special May meetings. Kinzel seconded. Motion carried, all ayes.

Police Report – Chief Steve Wright reported. Items discussed:

1.      Recent severe weather.

2.      Emergency generator at Community Bldg. operational.

3.      Animal citations.

4.      Summer patrolling.

BEDC Report – Representative Steve Wright reported. Items discussed:

1.      New website.

2.      WFH lot sales. Lot Auction – Lot 15.

3.      Sue Nation resigned as Treasurer. Bruce McGuire will replace.

BEDC TIF Bills – None.

Public Hearing/Resolution #08-05; RESOLUTION AMENDING THE CURRENT CITY BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2008. With no comments or questions presented, Kinzel moved to approve Resolution #08-05. Geilenfeldt seconded. Roll call vote: Ayes; Milligan, Geilenfeldt, Hesson, Kinzel, DeJong. Nays; None. Absent; Smith. Resolution #08-05 adopted.

Maintenance Report – Public Works Director Shaw Fuller reported. Items discussed:

1.      Davenport Avenue surfacing. Street Committee agreed to go with 6” concrete.

      Mid-State Construction will begin yet this week. Cost will be included in the

      SRF funded Sewer Rehab. loan.

2.      City incurred $2,400 in tree and limb removal in last week’s storm

3.      Parking and crosswalk painting has begun.

4.      Mowing of vacant properties.

5.      Weed spraying.

Water/Wastewater Report – P.W. Director Shawn Fuller reported. Items discussed:

1.      Contracts A & B of the Sewer Rehab Project are nearing completion. Lateral

       lining scheduled to be done this week. Manhole lining is completed.

2.      Continued heavy ground water infiltration in the sanitary sewer

       system. With infiltration levels still high Fuller and engineering firm MSA

       believe the problem to stem from illegal connections of footing tiles, down

       spouts and sump pumps to the sanitary sewer, sump pumps being a 

       predominant problem. A recommendation was made to contract MSA

       Professional Services to perform a door to door inspection of residential sump

       pump connections as soon as possible. A cost estimate of $7,500 was

       presented for this service. Kinzel moved to proceed accordingly. Hesson

       seconded. Motion carried, all ayes.

Discussion Sump Pump Smoke Test Inspections – Council agreed to table discussion on

residential smoke testing until a later date.

Pay Application #7 – Sanitary Sewer Rehab Project, Contract A- Machin Excavating –

Kinzel moved to approve. Geilenfeldt seconded. Motion carried, all ayes.

Change Order #8 – Sanitary Sewer Rehab Project, Contract A- Machin Excavating –

Milligan moved to approve. Kinzel seconded. Motion carried, all ayes.

Change Order #9 – Sanitary Sewer Rehab Project, Contract A – Machin Excavating –

Council authorized Mayor Smith to sign change order and proceed accordingly with

formal Council approval at the July meeting.

Pay Application #2 – Sanitary Sewer Rehab Project, Contract B – Visu Sewer – Hesson

moved to approve. Geilenfeldt seconded. Motion carried, all ayes.

Discussion Visu Sewer Contract Status – Jason Miller, project engineer, informed

Council members that with continued delays due to severe winter weather lateral

lining was delayed considerably. In addition, recent rainfall has also hampered work

thus extending work past the amended completion date for the project. Miller noted the

Council could proceed with liquidation damages as listed in the contract Penalty Clause if

they so choosed. After lengthy discussion the Council agreed to waive liquidation

damages at this time.

Ordinance #536; AN ORDINANCE AMENDING THE CODE OF ORDINANCES

OF THE CITY OF BAXTER, IOWA, 2005, BY AMENDING PROVISIONS

PERTAINING TO WATER SERVICE RECONNECT FEES. Milligan moved to approve Ordinance #536 on its final reading. Hesson seconded. Roll call vote: Ayes; DeJong, Milligan, Geilenfeldt, Hesson, Kinzel. Nays; None. Absent; Smith. Ordinance #536 adopted.

Corporate Authorization Resolution/State Savings Bank Loan – Community Building Emergency Generator – Kinzel moved to approve. Geilenfeldt seconded. Motion carried, all ayes.

Appointment Planning & Zoning Commission – Possible candidates were discussed with the Clerk being instructed to make the necessary contacts.

Proposed Fire Station Lighting – Kinzel moved to table to the July meeting. Hesson seconded. Motion carried, all ayes.

Sponsorship YMCA Summer Youth Camp Program – Milligan moved to approve. Geilenfeldt seconded. Motion carried, all ayes.

Nuisance Abatements – A list of properties was reviewed with the Clerk being instructed to send notices accordingly.

Bills Payable – Hesson moved to approve. Milligan seconded. Motion carried, all ayes.

Milligan moved to adjourn. Kinzel seconded. Motion carried, all ayes. Meeting adjourned at 7:40 p.m.

                                                                                    ____________________________

                                                                                        Mayor ProTem, Bryan DeJong

Attest: ______________________

            Peg Kimberley, City Clerk