The regular meeting of the Baxter City Council was called to order on Monday, July 12, 2010 at 6:08 p.m. in the Council Chambers of City Hall by Mayor Stephen C. Smith. Council members present were Paul Geilenfeldt, Larry Hesson, and Eric Nation. Kelly Milligan arrived at 6:14 p.m., Bryan DeJong was absent.

Nation moved to approve the Agenda. Geilenfeldt seconded. Motion carried, all ayes. Hesson moved to approve Minutes of the regular and special July meetings. Nation seconded. Motion carried, all ayes.

Larry Ryan/Jasper County Zoning – Ryan was present to offer services in regards to building inspections under a 28E Agreement with Jasper County. Along with new structure inspections, interest was also shown in annual inspections on existing rental and apartment properties. Ryan advised a standard building code would be drawn similar to that of the County along with an agreement and pricing schedule for Council consideration. Inspection permit fees would be based on square footage with the City to receive 10% of the fee and the County 90%. Milligan moved to table further consideration pending necessary paperwork and pricing schedule to be reviewed at the August meeting. Geilenfeldt seconded. Motion carried, all ayes.

Andrew Brandt/Central Iowa Wireless – With Brandt not in attendance, Milligan moved to table the matter. Geilenfeldt seconded. Motion carried, all ayes.

Police Report – Chief Steve Wright reported. Items discussed:
1.      Fun Days weekend well organized with few incidents.
2.      Delinquent animal license follow ups.
3.      Status on June burglary investigation.
4.      Problems with trailer parking on streets.
5.      Will follow up on recent nuisance letters sent.

Jasper County Habitat for Humanity/Doug Garrett – Garrett informed the Council a Baxter family has been selected for the 13^th home build with a lot having recently been purchased at 202 W. Station. The home will be constructed as a blitz build with the basement work under way at this time and the home construction taking place during the County fair at Colfax. The home will then be moved to the Baxter site for completion. Habitat is interested in partnering county-wide with communities on both new construction and renovation assistance as necessary.

Jasper County United Way/Megan Crawford – Crawford presented the results of a recent county-wide needs assessment for Council review. It was stressed United Way is now a county-wide program designed to assist all communities within the county with various critical needs. Communities are encouraged to contact the United Way for assistance accordingly.

Eric Padget/City Council – Padget was present to express his interest in the upcoming open Council seat due to the relocation of Paul Geilenfeldt.

BEDC Report – No report in Todd Foreman’s absence.. Minutes from the July meeting were reviewed.

BEDC/TIF Bills Payable – None.

Maintenance Report – Public Works Director Shawn Fuller reported. Items discussed:
1.      New maintenance truck delivered. Snow plow attachment should be ready in August.
2.      New landscaping for City Hall.
3.      Roof leak in fire station.
4.      West Field Horizons storm water issues.
5.      Sale of Chevy S-10 pick up. Advertise for sealed bids.

Water/Wastewater Report – P.W. Director Shawn Fuller reported. Items discussed:
1.      Storm Water Improvement Project scheduled to begin Aug. 1.
2.      Habitat home basement started. Water and sewer to be tapped off N. West Avenue.
3.      Work on reservoir complete. Back on City water after two weeks on rural water service.
4.      New battery back up installed for radio system on water tower.

MSA Professional Services/Jason Miller – Items discussed:

1.      Storm Water Improvement Project – H&W scheduled to start Aug. 1, however, no equipment set up has been performed at this time. MSA has required their presence at the July construction meetings.

2.      Recommendation to approve Pay Request #4; Clear Well Pump Water Improve. Project – Machin Excavating. Geilenfeldt moved to approve. Nation seconded. Motion carried, all ayes.

3.      Recommendation to approve Change Order #3; Clear Well Pump Water Improve. Project – Machin Excavating. Change order includes additional items previously discussed at the July meeting along with a 10 week extension to the project due to weather. Hesson moved to approve. Geilenfeldt seconded. Motion carried, all ayes.

4.      Recommendation to approve Pay Request #2; Wastewater Lagoon Construction Project – Rasch Construction. Milligan moved to approve. Geilenfeldt seconded. Motion carried, all ayes.

5.      Suggestion to proceed with Change Order #2; Wastewater Lagoon Construction Project – Rasch Construction. This change order would approve the purchase of a larger generator that would incorporate both the wastewater system and the maintenance shop, covered by previously budgeted project costs. Rasch is also asking for a 60 day extension to the project due to weather. Council agreed to proceed accordingly. Change Order #2 will be placed on the August Agenda for formal approval.

6.      Clear Well Pump Water Improve. Project – Recommendation to add Item #9 from additional items previously discussed in July to the project by change       order to be approved at the August meeting. Council agreed on addition.

Resolution #10-16; RESOLUTION SETTING FISCAL YEAR 2010-11 WATER RATES FOR THE CITY OF BAXTER, IOWA. Geilenfeldt moved to approve contingent upon required publication of Resolution. Nation seconded. Roll call vote: Ayes; Hesson, Nation, Geilenfeldt, Milligan. Nays; None. Absent; DeJong. Resolution #10-16 adopted.

Resolution #10-17; RESOLUTION  NAMING CITY DEPOSITORIES. Clerk requested Resolution be tabled to the August meeting. Geilenfeldt moved to approve. Nation seconded. Motion carried, all ayes.

Resolution #10-18; RESOLUTION SETTING SALARIES FOR THE APPOINTED OFFICERS AND EMPLOYEES OF THE CITY OF BAXTER, IOWA FOR FISCAL YEAR 2010-11. Milligan moved to approve. Geilenfeldt seconded. Roll call vote: Ayes; Milligan, Geilenfeldt, Hesson, Nation. Nays; None. Absent; DeJong. Resolution #10-18 adopted.

Consent Agenda – Milligan moved to approve. Nation seconded. Motion carried, all ayes.

City Nuisance Ordinance – Discussion was held with the Clerk instructed to obtain ordinances used by the cities of Newton and Waukee for further consideration at the August meeting.

Nuisance Abatements – The Clerk advised letters were sent on properties discussed in June. The Police Department will perform follow ups accordingly.

Bills Payable – Geilenfeldt moved to approve. Nation seconded. Motion carried, all ayes.

Mayor’s Report – Items discussed:
            1.   Positive feed back on cemetery grounds keeping.
            2.   City informational meeting on Wastewater Lagoon Construction Project, Thursday, July 15^th at the Library.
            3.   Review of revised Council committees.
            4.   Joe Bartello will serve on the Jasper City. Animal Rescue Board.  

Nation moved to adjourn. Geilenfeldt seconded. Motion carried, all ayes. Meeting adjourned at 7:55 p.m.

                                                                                   ________________________

                                                                                         Mayor Stephen C. Smith

Attest: ______________________

            Peg Kimberley, City Clerk